Home > Vertical-solutions : Correctional Facility Commissary Solution

Commissary ERP Solution
for Correctional Facilities

The ProSourceCommissary Solution was designed for county, state and federal Correctional Facilities that operate, or plan to operate, their own regional commissaries.

The Commissary Solution is a software and business process solution that gives you the flexibility, security and accountability that you need to operate your commissary business.

Service your extended organization without outsourcing.
The Commissary Solution enables your commissary distribution center to efficiently process orders for your entire network of facilities internally, with one single installation of the system. Commissary Orders from each affiliated facility are received electronically, validated, picked, packed and made ready for delivery.

As the provider of commissary services for your network of facilities, you and your network receive the benefits and rewards that are generated. The Commissary Solution provides you with the tools and technology to make this business decision, with the comfort of knowing that you are following a tried and proven path.

Achieve better cost control with improved processes and purchasing power.
Correctional facilities that have implemented The Commissary Solution have found that in addition to increasing the productivity of their workforce, improved quality control has resulted in fewer mistakes, returns and damaged items, leading to improved profitability and a higher overall level of customer satisfaction.

Financially, the savings accounted for by being in control of your own vendors verses taking what you get from an "outsourced solution" are quite significant. Not only will your commissary become a profit center, but the rewards can be shared and returned to your member facilities in the form of lower wholesale prices, volume discounts or rebates on purchases made by their offenders. Often, these funds are channeled directly back to the facilities to support offender sports and educational programs.

The Commissary Solution gives you the power to:

• Anticipate quantities of merchandise required to meet demand.
• Identify levels of usage on critical items.
• Determine the schedule of item purchases.
• Identify late delivery of supplies.
• Identify potential oversupply situations.

Optimize your purchasing processes.
The Commissary Solution puts you in control of your product offerings without extra administration. Providing the capability of assigning multiple products, from various vendors, to the same generic item number, empowers your purchasing department to always find the best deal while maintaining the quality that your offenders deserve.

For instance, "BBQ Potato Chips" may be the generic item name/number that your offenders order. The item could be fulfilled with product from any number of brand names that you chose. When you have the ability to assign multiple products to the same generic item number, you are not locked into unfavorable purchasing agreements and can take full advantage of any special offers that your vendors might offer. You'll be able to purchase the right products at the right time at the best price.

Delivering on the "Better Customer Service" promise.
The Commissary Solution automates the entire order placing process. Offenders place their commissary requests through commissary order kiosks or via scanned OMR forms. The system automatically connects to the DOC and checks the inmate's trust balance for adequate funds and validates the inmate's current delivery location. Once validated, the system audits the order for compliance against established purchasing guidelines and/or restrictions.

Product level classifications allow you to enable or restrict any item by inmate status, sex, quantity purchased or other constraint of your design. Group level item classifications allow further control over your inmate's buying patterns by limiting the purchase of an excessive number of items out of any given group. For example, prohibiting an inmate from submitting an order comprised entirely of candy.

Because order catalogs can vary greatly from facility to facility, the Commissary Solution provides the ability for each member facility to create its own "approved for purchase" catalog of commissary products based on the full offerings of the commissary. With just a few clicks, these custom catalogs can be converted into an "OMR Ready" printed form, eliminating the need to purchase or warehouse boxes upon boxes of preprinted, and possibly dated, order forms.

Reduce order errors, improve the delivery process and maintain security.
The Commissary Solution provides Picking, Validation and Packing processes with built in security and checks and balances insure that your offenders receive only what they have ordered… nothing more, nothing less. Anonymous Pick Lists help prevent favors or grudges from playing role in the order completion phase. Separation of the Picking and Validation processes further insure order accuracy and inventory integrity.

Because the solution requires that shift workers are logged into the system, completed order accountability is a simple task. Routing of completed orders includes grouping instructions to facilitate the delivery process. Packages are delivered to the destination facility pre-grouped by wing, block, cell or bulk commissary for easy and orderly distribution.

Maximize productivity and increase quality of service with bar code technology.
Studies have shown that improvements in your shipping and receiving center will trickle down to all areas of your business. Bar coding technology, first implemented in the 1970's, is still the most wide spread method of efficient package handling. Today's wireless technology cuts the cords, mobilizing your workforce with hand-held data collection devices.

The Commissary Solution leverages bar code technology in many areas of your facility. In your storage warehouse, purchase orders are received, inventory added and removed, new and alternate products are entered and binned. On the pick line, orders are validated. Product items are taken from stock and put into use. In your shipping area, groupings are maintained and validated, destinations are confirmed.

Integrated Business Modules:

• Financial Management
  
• Supply Chain Management
  
• Inventory
  
• Management
  
• Manufacturing
  
• Master Planning
  
• CRM
  
• Project
  
• Accounting
  
• Human Resources
  
• Business Analysis
  
• Enterprise Web Portal